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Conference Manager Parent Guide

A. Introduction

  • 91ÌÒÉ«ÊÓÆµÏÂÔØ uses the Conference Manager service to allow student contacts to book appointments for school events. The appointments may be face-to-face or virtual meetings using Microsoft Teams.
  • Primarily it is use for Parent-Teacher conferences, but it can be used by schools for any type of bookable event.
  • The system is best accessed on a computer, but mobile devices will function as well. Currently, there is no mobile application for this web service.

B. Access

  • All student contacts login to the system from a common site.
  • Once logged in, the system will direct you to the appropriate school site to complete the booking process.
  • Accounts can be used to book meetings for one or more students at one or more schools.

Welcome to Conference Manager To ensure that you receive emails from the Conference Manager, we recommend adding "appointments@schoolsoft.com" to your contacts. LOGIN USERNAME PASSWORD PARENT LOGIN Forgot your username or password? NOT REGISTERED? Create a parent account by registering now REGISTER NOW. School sites: All Early Years Schools; All Middle Years Schools; All Senior Years Schools.

C. Creating an Account

  1. Using your Web browser, go to:
  2. Click on the Register Now button.
  3. Enter the Parent/Guardian Information fields.
  4. Enter the Student Information fields for one or more students and indicate their associated schools from the list boxes.
  5. Read and accept the Terms and Conditions.
  6. Click the Submit button.

creating-an-account.dcc33732269.png

D. Linking to a New School – Managing Your Account

Parent/guardian will need to manage their own Conference Manager account. This includes the school associated with your child. It is possible to have multiple schools linked to the same child.

  1. Using your Web browser, go to:
  2. Enter your Username that you created.
  3. Click the Parent Login button. (If you have trouble with your account, use the Forgot your username or password link.) make-a-booking.1060aa32273.png
  4. Click on the My Profile tab in the upper area of the screen.make-a-booking2.34a82b32274.png
  5. Make any necessary changes to your Profile.

    • Email or telephone number.

    • Change the linked school.

    • Add an additional school to a child.

  6. Click the Submit button to save the changes.

click-submit.ab0e8a32275.png

E. Making A Booking

  1. Using your Web browser, go to:
  2. Enter your Username that you created.
  3. Click the Parent Login button. (If you have trouble with your account, use the Forgot your username or password link. If all else fails, contact the school office for help with your account.) access.05522232276.png
  4. Ensure that you are on the Book a Conference tab.
  5. Click on the school name required.make-a-booking2.05142e32277.png
  6. Select the appropriate Conference Session.
  7. Click the checkboxes for the teachers that you wish to meet with.
  8. Click the Next button.next-button.272d6c32278.png
  9. Click on the time-block for one of the teachers that best suits your schedule.select-a-time.4ced8a32279.png
  10. If required, select the name of your child that the meeting is focused on.
  11. Optionally, enter some text in the comment area that will be viewable by the teacher.
  12. Click the Submit button. This will book the meeting for the selected time slot, and you will receive a confirmation email for the meeting.
  13. Repeat the process for any other meetings that you would like to make. repeat.b1737e32280.png

F. Reviewing/Cancelling Bookings

  1. Ensure that you are logged into the Conference Manager system.
  2. Click on the My Conferences tab.
  3. Review the booked conferences listed.
  4. Click the Cancel Appt. button associated with a booking to cancel the meeting.
  5. Click the Ok button to confirm the cancellation.review-or-cancel.848df232281.png

G. Joining a Virtual Meeting on a Mobile Device

  1. Book your meeting normally using the Conference Manager system. You will receive an email confirmation which includes the meeting link.
  2. Install the Microsoft Teams application on your device.
  3. Check your email. Just prior to the meeting, the teacher will click the will send another email to you which includes the same meeting link.
  4. Click the meeting link to join the meeting.
  5. Click the Join as a guest button.
  6. Allow Teams to use your microphone.
  7. Enter you Name and click Join Meeting.virtual-meeting-on-mobile-device.da6f7c32282.png

H. Joining a Virtual Meeting on a Computer

  1. Book your meeting normally using the Conference Manager system. You will receive an email confirmation which includes the meeting link.
  2. Check your email account. Just prior to the meeting, the teacher will click the will send another email to you which includes the same meeting link.
  3. Click the meeting link to join the meeting (This will open your Web browser).virtual-meeting-on-computer.bf599c32283.png
  4. Depending on your computer setup, you will likely want to click the Continue on this browser. (This will bring you into the Lobby of the meeting. The teacher will allow you entry when they are ready to bring the meeting).virtual-meeting-on-computer2.c1f5ab32284.png
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